Single Master Data

Enter it once. Every module uses it.

One product record, one customer record, one supplier record, one stock number. The till, the storefront, the warehouse, the CRM and the ledger all read the same master data, so nothing drifts out of step.

Direct answer

Single master data means NiyuSuite stores each product, customer, supplier, office/location and ledger account once, in one database, and every module uses that same record. A price change, a new barcode or a customer’s new address is made in one place and is immediately right at the till, online, on pick lists, on invoices and in the CRM.

What the master data holds

  • Products: SKU, barcodes, variants, categories, sell price and a separate till price, carton and inner pack sizes, batch and serial tracking, custom fields.
  • Customers: one record shared by POS, sales orders, the storefront, CRM, loyalty and accounts receivable, with credit limits and payment terms.
  • Suppliers: shared by purchasing, receiving, accounts payable and the supplier portal.
  • Offices and locations: stores, warehouses and bins used by stock, transfers, WMS and reporting.
  • Chart of accounts: the ledger every sale, purchase, pay run and stock movement posts to.

Controlled, not just shared

  • Master Data Change Log: see who changed which record, when, and from where, filtered by type, action and date.
  • Roles and permissions: decide who may create or edit products, prices, customers and suppliers, and who can only view them.
  • Import packs: load products, customers and suppliers from CSV, Excel or JSON, or move a whole business across with the guided migration pack: company structure, then master data, stock, open orders, history and balances.

Why it matters

Businesses running separate POS, accounting, CRM and warehouse tools keep several copies of the same product and customer lists and spend hours keeping them aligned. With one master record there is no sync job to fail, no duplicate customer, and no stock figure that depends on which screen you are looking at.

Frequently asked questions

What is single master data?

One record for each product, customer, supplier, location and ledger account, stored once and used by every module, instead of separate copies kept in step by integrations.

Can I import my existing products and customers?

Yes. Products, customers and suppliers load from CSV, Excel or JSON, and a guided migration pack moves a whole business across in the right order.

Can I see who changed a price or a customer record?

Yes. The Master Data Change Log shows who changed what, when and from where, and roles decide who may edit master data at all.

Built on one master data record

Master data is the core every other NiyuSuite product sits on, so it comes with any plan, whichever product you start with. How single master data works →

Talk to us about master data

Start with one product and grow into the full ERP on the same data, or move across all at once. We will help either way.

Contact Us